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Constitutions

of a European Association that combines the efforts of its Members to promote and develop organic animal breeding in accordance with the principles of organic agriculture.

Name

(1) The name of the Association is “European Consortium for Organic Animal Breeding”, abbreviated to “ECO-AB” and the German translation is:
“Europäisches Konsortium für Ökologische Tierzucht”.

The Association is to be registered as a “Verein” with the Lower Civil Court of Munich and its name will be suffixed by “eingetragener Verein” (translated: registered Association) or abbreviated to “e.V.”

Head Office

(2) The Association has its head office in D-85625 Glonn (Germany).

Language

(3) The official language of the Association is English and it is German for communication with authorities in Germany.

Purpose

(4) The Association pursues exclusively and directly charitable purposes. The Association is active with no regard to its own benefit. Its primary purpose is not to generate income. The Association's funds may only be used for the purposes referred to in the Constitution. Members do not receive payments from the Association's funds. No person may profit from expenditures which are inconsistent with the Association’s purposes, or by disproportionately high remuneration.

The Association’s purpose is to protect the environment, nature and biological diversity. This is to be achieved by promoting organic agriculture through animal breeding based on the standards and principles of organic farming and directed at the needs of organic farming systems. To this end, the Association may, for example,

  1. initiate, establish, support and maintain animal breeding programmes, which will conform to the principles of organic agriculture;
  2. develop and investigate the concepts and scientific basis of organic animal breeding and
  3. develop and promote appropriate standards and practices as well as an appropriate legal framework for organic animal breeding.

To this end, the Association may promote, for example, the exchange of knowledge and ideas among its members, for the information of the public, and for representation in parliamentary and administrative rule-making.

Termination

(5) When the Association is terminated, its remaining funds will be passed to charitable non-profit organisations, which will be named by the General Meeting with the consent of the German Tax Authorities.

Membership

(6) There are two categories of membership in the Association: Members (with voting rights) and Associates (without voting rights). Membership is open only to organisations and persons that actively engage in the development and promotion of organic animal breeding. Associate Membership is open to all, including farmers, breeder organisations and genetics providers, as well as those engaged in research, education and training, consultancy, certification, promotion and advocacy.

All Members and Associates must actively pursue the Association’s objectives.
The activities of Members must reflect a genuine interest in organic agriculture.

Members must be prepared to provide proof of compliance with the membership requirements. The Executive Committee decides upon the admission of Members and Associates on their written request. It may expel Members and Associates who act contrary to the Association’s objectives or interests.

Membership of the Association ends in the event of death, resignation or expulsion from the Association.
Resigning from the Association is only possible at the end of the calendar year and must be announced in writing at least three months before the end of the year.

Organs

(7) The Association’s organs are the General Meeting and the Executive Committee. Decisions of the organs are recorded in written minutes. The organs may take decisions in writing, including by fax or e-mail. The decision to be taken must be communicated to the members of the organ by its Chair and there must be a voting period of at least twelve working days to respond to the person designated for that purpose in the call notice issued by the Chair. The General Meeting votes by simple majority with at least 25% of its members represented and calculated by comparing the yes-votes with the no-votes. For decisions of the Executive Committee the same rules apply and at least half of its members must be represented.

General Meeting

(8) A regular General Meeting is held every year. It is called by the Executive Committee in writing, which includes the transmission of fax-messages and e-mail. On the written request of 25% of the Members an Extraordinary General Meeting must be called.

The General Meeting elects the Executive Committee and also two auditors.

Members have one vote each. Associates do not vote, but may speak. Representatives of Members have to prove their authorisation and the payment of their membership fee on request. If they fail to do so, they may not vote. Voting is open. It is by secret ballot, if so requested by one member. Votes by written proxy are permitted, but restricted to a total of three votes per person.
Amendments to this Constitution are decided by two-thirds majority. Amendments to the Constitution can only be voted upon if the proposed modification of the Constitution has been sent to the Members not less than twenty working days before vote is taken.

Resolutions of the General Meeting are recorded in writing in the form of minutes and signed by the chair.

The General Meeting takes note of the financial report of the association and the auditor's report; the Meeting is responsible for ratifying the acts of management.

Elections

(9) Every regular General Meeting elects new Committee Members and auditors when needed. Executive Committee members are elected for four years and auditors for two years. The Committee Members choose from among their number a Chair, a Secretary and a Treasurer.

Executive Committee

(10) The Executive Committee represents the Association, executes the decisions of the General Meeting and decides all issues not yet determined by the General Meeting. The Executive Committee may delegate managerial or other tasks to bodies or to individuals.
The Association is represented judicially and extra judicially by two Committee Members acting jointly.

Resolutions of the Executive Committee are passed as described above and duly minuted in writing.

The Executive Committee members will remain in office until new Executive Committee members are elected.

The Executive Committee will send all members a written invitation to attend a General Meeting, proposing an agenda, at least three weeks before the date on which the General Meeting will be held.

The Chair conducts the day-to-day business of the Association.

If certain provisions of the Constitution prevent registration in the Register of Associations or the recognition of the Association's charitable status by the relevant tax office, the Executive Committee will be entitled to make the appropriate amendments independently, subject to the passing of a resolution by the General Meeting.

Finance

(11) Annual membership fees and fees for Associates are fixed by the General Meeting. The Executive Committee will submit a financial report covering the period since the previous regular General Meeting to each General Meeting. The budget for the following year must be submitted to the General Meeting by the Executive Committee for approval.

Members of the Executive Committee will be entitled to receive reasonable payment for the work they do for the Association.


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